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Viewing and Understanding Your Personal Billing Rate in LeanLaw

How your personal billing rate works in LeanLaw — including where to see your standard rate, how matter-level overrides work, and the Advanced Time Entry permission for selecting your own rate.

Your billing rate in LeanLaw determines how your time is priced on client invoices. This article explains how rates work from your perspective as an individual user — where to see your rate, why it might differ on certain matters, and when you can select your own rate.

 

Your Standard Rate

Your Standard Rate is the default hourly billing rate set by your firm administrator. It applies to all time entries you create unless a matter-level override is in place for a specific client.

To see your current standard rate:

  1. Click the gear icon ⚙️ → Settings.
  2. Under My Settings or My Info, look for your rate information.

📋 Rate changes are admin-controlled: Your Standard Rate is set and managed by your firm's administrator in Settings → Users. If your rate needs to be updated (e.g., after a promotion or rate increase), contact your firm's Principal or Operator.

 

Matter-Level Rate Overrides

Some matters may have a different billing rate for you — for example, if a client has a discounted rate agreement, or if a matter has a premium rate for specialized work. When a matter-level rate is set, it overrides your Standard Rate for time entries on that matter only.

You don't need to do anything to apply a matter-level rate — LeanLaw automatically uses the appropriate rate assigned to the Matter's Billing & Rates tab when you select the matter on a time entry. 

 

The Advanced Time Entry Permission

By default, LeanLaw applies your rate automatically when you create a time entry. Some firms enable the Edit Rates permission, which adds a Rate field to the time entry form using the Advanced Toggle — allowing you to select your billing rate manually for each entry.

Use it to:

  • Select among available rates: If you have multiple rates configured (e.g., for different matter types), you can choose the appropriate one.
  • Confirm the rate before saving: Useful for verifying that the expected rate is being applied, especially on matters with special rate arrangements.

📋 Note: Edit Rates is controlled by your firm's User Permissions settings (a Pro feature). If you need rate selection capability and don't see it, ask your administrator to enable the permission for your role.