Note: QuickBooks Online does not automatically move funds between your bank accounts. Once you've completed the steps below, don't forget to electronically transfer the funds, or deposit the check QBO has created.
You've collected all of the time entries and expenses for this month's billing cycle, and you're ready to bill the client via their trust account. Let's get started!
Before you bill, you'll need to have already created a trust account, and deposited funds into it. For more information regarding these steps, please check out How to Set-Up and Deposit Client Retainers.
Once the invoice has been created and sent to QuickBooks, it is now payable via Trust in LeanLaw. Navigate to the Trust Account window inside of the Billing tab. Here you will find a list of all Clients/Matters with Trust Accounts.
Upon selecting your Client and Matter, you will find a chart displaying current due invoices, trust balance, and buttons to both take/deposit funds. Click the Record Payment button to pay an invoice out of the Client's trust account.
In the Record Payment window, select amount to be paid, date the payment, and fill out the memo. Once the invoice is paid, the Trust Balance will be updated to reflect the changes in the account.
After paying off the invoice, you may wish to send an invoice to the client, updating them on the status of their account. To do this, open your QuickBooks Online and click into your Chart of Accounts under Transactions on the left-hand side of the web page. Find your Client/Matter, and click the triangle drop-down, selecting Run Report. Add your logo, update any relevant information, and export as a PDF.
The Message displayed on invoice is automatically generated in LeanLaw, and displays information concerning the client's trust balance.