How to Move Trust Funds Between Liability Accounts in QuickBooks Online
Learn how to move trust funds between liability accounts in QuickBooks Online — whether a deposit was made to the wrong account or you're migrating from client-level to matter-level accounting.
Overview
There are two common reasons you may need to move trust funds from one liability account to another in QuickBooks Online:
- A deposit was recorded to the wrong account
- You’re switching from client-level to matter-level accounting and need existing trust funds to reflect the correct matter
This article walks through how to make that change directly in the QuickBooks liability register.
Video Walkthrough
Steps
1. Open the Chart of Accounts in QuickBooks Online
Navigate to Accounting → Chart of Accounts. Locate the liability account that currently holds the funds you need to move.
2. Open the Liability Register
Click View Register next to the liability account. This opens the full transaction register for that account.
3. Select and Edit the Deposit
Find the deposit you need to reassign and click on it to select it, then click Edit.
4. Reassign the Account
Scroll down to the Add funds to this deposit section.
Click the Account dropdown — this will display all liability accounts in your Chart of Accounts. Select the destination liability account (for example, the matter-level account you want to move the funds into).
5. Save the Change
Click Save and Close. The deposit will now reflect the new liability account in both QuickBooks and LeanLaw.
Verifying the Change in LeanLaw
After saving, return to LeanLaw and refresh the page.
- Before: The trust funds appear at the client level (green bar in the trust ledger)
- After: The trust funds appear under the correct matter (white bar)
Need Help? Reach out to the Solution Engineering or Customer Success team if you run into any issues or have questions about your trust accounting setup.