Productivity Reports in LeanLaw

Productivity reports answer the question: how is my firm (and each attorney) spending their time? They track hours worked, billed, unbilled, and written down — giving you the data to evaluate timekeeper efficiency, identify billing gaps, and make informed staffing and pricing decisions.

What Productivity Reports Measure

Metric	What It Tracks
Hours Worked	Total hours logged by timekeepers, regardless of whether they've been billed.
Hours Billed	Hours included on sent invoices.
Hours Unbilled (WIP)	Hours logged but not yet included on an invoice.
Fixed Fee Hours	Hours tracked against fixed fee matters — shown separately from hourly billing.
Write-Downs	Hours reduced during invoicing (billed less than worked). Shows hours written down, dollar value, and % of potential revenue impacted.
Expenses	Expense totals associated with each user's matters.

Productivity Report Dimensions

Productivity reports are available across three grouping dimensions:

Productivity by User (Timekeeper)

Groups productivity data by individual attorney or timekeeper. Shows each user's total hours worked, billed, unbilled, and written down for the selected period. Drill into a user to see their data broken down by client and matter.

Navigate to: Reports → By User → Productivity

Productivity by Client & Matter

Groups productivity data by client and matter. Shows hours and billing activity for each client/matter combination. Useful for identifying matters with high unbilled WIP or matters where hours are being written off frequently.

Navigate to: Reports → By Client and Matter → Productivity

My Productivity

A personal view showing the logged-in user's own productivity data — scoped to their own time entries only. Available to all users regardless of whether they have access to firm-wide reports.

Navigate to: Reports → My Reports → My Productivity

Write-Down Reporting

Write-downs — reductions in billed hours that preserve worked hours for internal tracking — appear in the Productivity reports. Key write-down columns:

Write-Down Hours: The number of hours written down in the selected period.
Write-Down Value: The dollar value of the written-down hours (hours × billing rate).
Write-Down %: The percentage of potential revenue that was written down — a key efficiency metric.

💡 Using write-down data: If a specific client or matter consistently shows high write-down percentages, it may indicate a fee arrangement that's not working, scope creep, or a timekeeper who is over-investing in a matter. Use this data to review pricing and establish better matter budgets.

Common Use Cases for Productivity Reports

Use Case	Which Report to Use
Monthly partner performance review	By User → Productivity — filter to current month, compare hours billed across partners.
Identifying timekeepers with low capture	By User → Productivity — compare hours worked vs. hours billed; gap = unbilled WIP.
Finding matters with excessive write-downs	By Client and Matter → Productivity — sort by write-down % to find outliers.
Individual attorney's YTD performance	My Productivity — filter to Year to Date.